As seen in Mailing Systems Technology, June 2006
By Frank Chevallier
Once upon a time, companies didn’t have a choice when it came to automating the mailing process. Invoices, statements, and marketing mailers were manually folded and inserted into envelopes by employees, wasting time and decreasing efficiency. Even if companies owned a folding/inserting system, it would require dedicated operators, and/or people to commit hours of their lives to learning how to use the system. Easy-to-operate folder/inserters were, in short, a fairy tale.
Thankfully, times have changed. Machines like Neopost’s new DS-70 desktop folding/inserting system combine remarkable flexibility with an unmatched ease-of-use to bring increased productivity to just about every department in the company – from accounts payable and payroll to marketing and inside sales. This means that in the real business world, employees from different parts of the company can take full advantage of the latest folding and inserting technologies.
Another benefit to Neopost’s DS-70 is its return on investment. CFO’s will be happy to hear that the cost to operate the machine per day is approximately equivalent to one hour’s worth of an office employee’s wages. This not only results in significant cost savings; it also allows employees to dedicate their time to other projects.
A capacity for greatness.
An ideal solution for both mid-to-large offices and mid-volume mailer companies that operate a small mailroom, the DS-70 boasts increased speed, volume capacity and input-output, all important facets of a mid-sized mailroom. These improvements translate to a system that can insert up to 40,000 pieces per month, and up to 3,500 pieces per hour.
Flexibility plays a big role in the DS-70’s ability to provide increased capacity and high productivity. Unlike competitive machines that feature dedicated feeders, the DS-70 uses three multifunctional, easy-to-switch flexFeeders to allow users to fold and insert any size document from any station, minimizing office workers’ intervention. In essence, the system’s three versatile feeders perform the functions of six. They accept a wide range of document sizes, orders and textures, and can collate and nest documents before folding them, providing the most logical and intuitive presentation to customers.
The DS-70 can also be easily interfaced to a postage machine to ensure that mailers are systematically folded, inserted and metered, providing all-in-one document processing, maximizing project preparation and eliminating extra labor, wasted time and unnecessary costs.
Other productivity-boosting features include: increased envelope hopper capacity, for less refilling and continuous processing; a feeder swap that allows reloading without any downtime; a maxiFeeder option that lets you load 1,200 document or 325 BRE’s all at one time from a single station; and high capacity folding using powerFold6 technology for less jams and crisp presentation.
With its flexible features, the DS-70 is ideal for a variety of mail applications including invoices, statements and collection letters, medical billing, and insurance communications such as explanation of payments.
Make it easy.
The DS-70 has a number of features that make the machine extremely easy for all users to operate, no matter what department they are in, without any time-consuming training. For example, the system’s unique, centralized, full-color touch screen control panel allows any user to jump right in and put the system to work. The DS-70 also provides the convenience and ease of load ʼn Go, which allows common jobs to be saved and repeated at the touch of a button, simplifying system set-up.
Feel secure.
There is nothing more embarrassing and potentially debilitating for a business than a customer receiving multiple bills, including one that should have been sent to another customer. Even worse, perhaps they are receiving no bills at all! When folding and inserting is being performed manually, mistakes can and often do happen.
The DS-70 provides security-enhancing features that ensure the integrity and accuracy of your mail; users can be assured that the right documents are being detected, folded, inserted and sent to your customers correctly. For example, the system’s innovative secure ʼn Feed electromechanical thickness detection is the most reliable way to check document thickness. It works with any color or thickness, and unlike traditional optical light reading technology, secure ʼn Feed is not hindered by thick ink or smudges.
The DS-70 also features the intelligence and security of Optical Mark Recognition (OMR). The most secure form of OMR in the industry, Neopost’s dual track OMR prints the same amount of marks on every form. This ensures that an ink smudge or accidental mark is detected as an error, not a command. The errors are then redirected to one of two divert stations, and the system keeps flowing.
One system for all.
The DS-70 is a powerful, professional-grade machine that provides employees in every corner of the office the luxury of being able to take advantage of the most advanced folder/inserter technology. Combining pushbutton ease with the latest productivity and security enhancing features, the DS-70 is a system that will have representatives of every department mailing happily ever after.